Milken Institute School of Public Health: Administrative Manager Position


Administrative Manager will oversee all administrative operations of the center related to budget, payroll, space, timekeeping, sponsored projects, policies, maintenance, and personnel.


20% – Essential
Manages budget and fiscal responsibilities within the center including research budgeting and financial monitoring.
Assists the center director with the annual budget submission. Works with the center director to develop an overall financial strategy and serves as a liaison with the Financial Director.
Compiles and analyzes statistical, financial and other data and prepares budget and statistical reports. Maintains records and ensures their integrity and completeness.

Develops the budget, procurement, and administrative sections of sponsored project proposals.
Supports and oversees the development and routing for approvals of sponsored project proposals.
Conducts regular financial reporting of all sponsored projects in the department, noting discrepancies between planned and actual financial performance.
Prepares periodic and final financial reports for project sponsors.
Ensures compliance with applicable University financial regulations, reporting, documentation and risk management procedures.

Tracks all departmental revenue and expenses, payment requests, P-card transactions, and reimbursement requests. Processes invoices and reimbursements. Reviews and prepares business terms of existing and new contracts governing academic partnerships, sponsored activities, and vendor services.

10% – Essential

Supports the Sr Director of Communications in preparing a variety of publications, speeches, letters, memos, minutes and other applicable forms of communication for distribution to appropriate parties; develops marketing and presentation materials. Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.

20% – Essential

Oversees administrative functions and manages office systems of the center.

Schedules meetings, appointments, maintains calendar, develops and circulates agendas and meeting materials.

Serves as the space planner for the work area, to include interacting with building management and other internal staff on office space matters. Ensures that office equipment is appropriate and functioning. Serves as the liaison with the building manager with respect to office maintenance issues and repairs.

Coordinates reservations of team and conference rooms, as well as meeting and event space outside the school. In collaboration with GWSPH faculty and event staff, plans, organizes and coordinates events, including identifying the target audiences, booking meeting rooms and AV equipment, catering, room set-up and breakdown and ensuring after-hours building access.

Monitors travel and logistics for faculty and staff.

In collaboration with HR staff, initiates personnel actions, prepares relevant HR documents (job descriptions, requests for recruitment, etc.), coordinates onboarding of new staff, participates in interview and selection process, ensures completion of performance reviews.
Serves as a time-keeper. Supervises and transmits payroll.

Develops and oversees implementation of operational protocols and procedures. Implements new solutions and finds efficiencies, revises and establishes new procedures for optimal office management. Coordinates and successfully executes projects; works on special assignments.
Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

50% – Essential

Pre-award: Provide assistance to principal investigators to submit federal and foundation grants. Assemble budgets and budget justifications; update and collate bio sketches; ensure compliance with funders’ requirements.

Post-award: Oversee expenditures of projects, ensure compliance on expenditures, execute invoices; participate in project close-outs.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training, and experience.

If interested, please apply HERE.


Top 3 for 11 September 2018:   

1- Interested in participating in a short-term study away program over the winter or spring breaks? Attend the Short-term Study Away Information Session on 11 September to learn more about G&EE’s Winter Break and Spring Break 2019 program offerings, hear from faculty who will be leading the programs, and meet students who have previously participated in these programs. Event details are as follows:  

Short-term Study Away Info Session
Tuesday, 11 September
6:00 – 7:00pm
Duques 151
Reception to follow


Go to the G&EE website to learn more about the exciting short-term programs running this winter break and spring break and to access the online application. Applications are due by Friday, September 21, 2018 at 11:59pm EST.


2- Career Mentoring Fellowship Opportunity with naisA. This year, naisA  is hosting another career fair event on Wednesday,  26 September from 6pm to 9pm downtown Washington DC. Event is sponsored by Fortune 500 companies such as UBS, CBRE, Cardinal Health and Wells Fargo. Career mentoring topics are below:  

·       Pursuing a Career in Media/Communications: Audrey Siek, Line Producer & Digital Reporter, CGTN

·       Developing Your Leadership Potential: David Kim, VP – Government Affairs, Hyundai Motor

·       Careers in Blockchain and Artificial Intelligence: David Nguyen, CEO, United Solutions

·       Challenges Minorities Face in the Corporate World: Husein Sharaf, President & CTO, Metrolink Networks

·       Venture Capital and Private Equity: Jeffrey Houle, Partner, DLA Piper

·       Careers in Sports and Technology: Jimmy Lynn, Co-founder & VP, Kiswe Mobile

·       My Journey as an Immigrant Entrepreneur: John Lin, President, CapStar Realty

·       Lifting Up the NextGen Women Leaders: Joy Park, VP – Outsourcing Strategy & Support, Comcast

·       Advice for Young Attorneys in Government and Private Practice: Ken Lench Esq., Partner, Kirkland & Ellis

·       Career Strategies for Women: Laura Beldin, Senior VP, US Trust

·       Pursuing a Career in NIH/NCI: Naoko Takabe, Senior Investigator, NIH/NC

·       Career in Journalism: Paul Abergo, Bureau Chief, Bloomberg BNA

·       Ins and Outs of Think Tanks: Sara Yang, Senior Policy Officer, World Bank

·       Careers in Private Banking: Stephen Park, Senior VP, UBS

·       High Tech Careers in Government (DoD & NASA): Ted Bujewski, Director, Department of Defense

·       Advice on IT Startups: Tim Hwang, CEO, FiscalNote    

·       Becoming a Successful IT Entrepreneur: Vincent Wong, CEO, mHelpDesk


For GWU MSPM students, once again, the registration fee of $50 will be waived. Please use the promo code PF100The code expires on Wednesday, 12 September at 11pm, so please sign up as soon as possible as sponsored tickets are very limited. Tickets can be claimed at our EventBrite registration site here.


3- International Project Management Workshop by College of Performance Management to be held at GW Campus from 13-15, November 2018 at the Marvin Center. The GW MSPM is supporting the College of Performance Management in its endeavor to bring the International Project Management Workshop to an excellent venue, right here at the GWU campus, in the heart of Washington, DC. IPM Workshop provides unparalleled access to the world’s experts on Earned Value Management, Agile and EVM, and a range of Project Performance Management Techniques. Students and alumni are encouraged to join the workshop for outstanding training, professional development and exploration of hot topics with practitioners and world leaders in performance management. See registration information here.


MSPM IN THE KNOW: September 4, 2018

Top 3 for 4 September 2018:


1- Academic Advising. Agnes Socrates has been serving as Interim Administrative Director for Master of Accountancy program along with three other Program Managers since June 2018 and will be doing so through December 2018. While she’s fulfilling her duties between two programs, students are encouraged to plan ahead. For any anticipated needs, please schedule an advisement appointment with her via


2- Fall 2018 registration. The last day to add a course via GWeb is on Sunday, 9 September at 10pm. Last day to drop a course via GWeb is Sunday, 23 September at 10pm. Dropping from courses after the first day of the semester will incur charges on your student account. Students must review withdrawals and refund information via the registrar’s website prior to dropping courses. Policy Exception may be allowed for any extenuating circumstances justifying the need to drop from a course. Review process via this link. Consult your academic advisor if needed.


3- Free Registrations to 2018 PM Symposium. We are pleased to offer two free registrations to the PM Symposium hosted by the PMI Washington DC Chapter (regularly $260). Current students are eligible to take advantage of this opportunity. The PM Symposium provides a forum focused on developing project managers of all skill levels through professional development opportunities (7 PDUs will be available throughout the day). The symposium is also an opportunity for companies to meet project managers seeking career transition and matching interests, skills, and experience to their needs. If interested email with your name, GWID and a two-paragraph essay for why you should receive free registration no later than 12 September.


Event Date: Friday, 28 September 2018 – 8:00am – 5:00pm

Event Location: Sheraton Tysons Hotel

8661 Leesburg Pike

Vienna, Virginia 22182

See map: Google Maps


MSPM in the KNOW: August 28, 2018

Top 3 for 28 August:

1- Welcome back returning students and welcome to GW for our new MSPM students!  I hope you all had a relaxing summer and are ready to begin the fall semester. Get to know the incoming Fall 2018 class. Check out their profiles in the Bio Book under Resources tab at

2- Special thanks to those who helped out during last week’s orientation for incoming students, held on 24 August: current students Amin Nasrinpour, Douglas Robertson, Tim Sawah and Heling Xie; as well as alumni Michael Ortiz (’14) and Shabnam Javid (’17). You all have a great way of inspiring and motivating our incoming students. We truly appreciate your efforts and your insights on how to prepare our new students for their graduate studies.

3- Update on new curriculum. We are happy to announce that DegreeMAP has been updated. If you opted to move to the new curriculum, please check your DegreeMAP to make sure the changes are applying to your record correctly. DegreeMAP is accessed through GWeb Information System. Go to Student Records & Registration → Student Records Information Menu → DegreeMAP. Not seeing the changes? Email Agnes Socrates ( or schedule an advisement session via

MSPM in the KNOW: August 20, 2018

Top 3 for 20 August 2018:

1- Confirm your Fall 2018 schedule by logging into  GWeb. Look up your class schedule via the Student Records & Registration Menu under Student Schedule by Date and Time. Blackboard is not the place to go to confirm your registration. Remember that Blackboard portal will not be available until your instructor turns it on. If you have not registered for any course yet, you must act now before courses close. Last day to register without penalty is Sunday, 26 August. Penalty applies for late registration.

2- The GW School of Business Fall 2018 Career Fair will be hosted on Thursday, 20 September 2018 from 12:30pm – 4:00pm. Register to come and meet area employers who are interested in connecting with School of Business students. This is your opportunity to utilize your elevator pitch and gather information on business-related internships and full-time opportunities. Don’t miss this important fall recruiting activity! Click here to register.

Note: Professional dress is mandatory for this event.

3- Internships and job opportunities:

Internship Placement Program for Arab-American Students

The Arab-American Business and Professional Association (ABPA) recently launched an Internship Placement Program. The program aims to place the best Arab-American students as interns in Federal government agencies and top American corporations. Students who have over 3.0 GPA are eligible to send their applications through the ABPA website. The accepted students will also receive mentorship support and career coaching with no fee. For more details, click here or contact Naheen Alam:

Developing Radio Partners – *Shared by alumna*

DRP, a US-based non-profit community broadcast development organization, is seeking a part time Research Extern/Intern to support its efforts to promote robust community radio and broadcast media giving voice to the voiceless. Apply here.

Reminder that Amazon Graduate Virtual Info Session Series 

Amazon is hosting several virtual info sessions for Grad students interested in their full-time opportunities. The sessions include an info session and a few functional deep dive sessions for each of their roles. The application window for roles specifically for recent grads will be available between 1 and 17 September. Click here for more details.

Early Access JPMorgan Chase Internship Opportunity through RelishCareers – Application Deadline: 7 September

JPM has partnered with RelishCareers to offer Grad student early access to their Chase Summer application. Students must have a relishcareers account to access this application, which can be created for free here.

ESE Project Manager, GWU 

The Office of Enrollment and the Student Experience is a mission-driven organization providing a cohesive experience throughout all phases of the student lifecycle, from the admissions and enrollment process through graduation and beyond, by supporting a connected, comprehensive and student-centered approach to the student experience. Reporting to the Senior Vice Provost for Enrollment and the Student Experience (ESE), the ESE includes the offices of undergraduate admissions, graduate enrollment, career services, student financial assistance, student success, student experience and student services, systems and analytics. The ESE is committed to a student-first mentality, utilizing a data-driven approach to continuous assessment and improvement across the organization.

Reporting to the Associate Vice Provost for Student Systems Services and Analytics, the ESE Project Manager provides project management and operational support to the AVP and the SSSA unit directors. The ESE Project Manager works with the AVP to serve as a liaison to coordinate SSSA activities across ESE, manage workflow, special projects and ensure critical processes and services are maintained and delivered. In department business matters the ESE Project Manager has frequent contacts with Deans, Directors, faculty members, students and other administrative staff. Apply here.

MSPM in the KNOW: August 14, 2018

Top 3 for 14 August 2018:

1- Fall 2018 Blackboard Collaborate Session Schedule. The Blackboard Collaborate schedule is now available for the Fall 2018 semester. Collaborate sessions are 60-minute live sessions that are designed for the online and campus students to engage with their professors on a weekly basis. It is highly recommended for all MSPM students. It offers opportunity to look at the week’s lecture in more detail and asking any questions to the professor regarding the lecture materials or assignments. Check out schedule via this link.

2- PMIWDC Washington Circle Luncheon. This month’s PMIWDC Washington Circle Luncheon Event will feature Stress Management for the 21st Century to be presented by Mahar Mohammed, PMP. Event is free and open to public.

Thursday, August 30, 2018 | 2201 G Street NW, Duques Room 453 Washington, DC 20052 | 11:30 to 1 PM | Register Here

About the Event: Our fast paced modern world places overwhelming demands on us with more and more people finding it hard to keep up resulting in stress. Job stress ranks among one of the major sources of stress and it has progressively been increasing over the last few decades. A 2013 survey revealed 83% of American workers are stressed at their jobs, each day approximately 1 million employees miss work due to stress, nearly 70% of workers feel they have too much to do, 75% of workers feel they are more stressed today than previous generations, 60-80% of workplace accidents are a result of stress and stressed employees spend 46% more on health care.

3- Internship and Job Opportunities:

The Commercial Real Estate Finance Industry (CREF) is Booming & HIRING!

CREF Careers will be hosting a career forum & job fair on 9/20 for students interested in careers in CREF. Attend this event to meet with representatives from Wells Fargo, HFF, Greystone, Walker & Dunlop, and many more to network and learn more about their opportunities. Register here.

Amazon Graduate Virtual Info Session Series – Starting 8/21

Amazon is hosting several virtual info sessions for Grad students interested in their full-time opportunities. The sessions include an info session and a few functional deep dive sessions for each of their roles. The application window for roles specifically for recent grads will be available between 9/1 through 9/17. See this link for additional details. 

Early Access JPMorgan Chase Internship Opportunity through RelishCareers – Application Deadline: 9/7

JPM has partnered with RelishCareers to offer Grad student early access to their Chase Summer Associate Program’s applications. Students must have an account with RelishCareers to be able to apply. Once they sign up, they will be able to access the job description here. 

Omidyar Network is Seeking to Hire a Part-Time Analyst from GWU

Omidyar Network, a philanthropic investment firm founded by eBay’s founder, is seeking to hire a GMBA to start ASAP. The Analyst will support the DC team with analytical support of the Digital Identity agenda. The position will report to the Investment Partner. Apply here. 

Registration for Prospanica 2018 Conference & Career Expo is Now Open!

This event caters to students who identify as Hispanic and who would like to connect with employers seeking Latino talent. Click here to register.

Some Universities Open Doors, GW Charts New Courses