Milken Institute School of Public Health: Administrative Manager Position

JOB SUMMARY

Administrative Manager will oversee all administrative operations of the center related to budget, payroll, space, timekeeping, sponsored projects, policies, maintenance, and personnel.

JOB DUTIES

20% – Essential
Manages budget and fiscal responsibilities within the center including research budgeting and financial monitoring.
Assists the center director with the annual budget submission. Works with the center director to develop an overall financial strategy and serves as a liaison with the Financial Director.
Compiles and analyzes statistical, financial and other data and prepares budget and statistical reports. Maintains records and ensures their integrity and completeness.

Develops the budget, procurement, and administrative sections of sponsored project proposals.
Supports and oversees the development and routing for approvals of sponsored project proposals.
Conducts regular financial reporting of all sponsored projects in the department, noting discrepancies between planned and actual financial performance.
Prepares periodic and final financial reports for project sponsors.
Ensures compliance with applicable University financial regulations, reporting, documentation and risk management procedures.

Tracks all departmental revenue and expenses, payment requests, P-card transactions, and reimbursement requests. Processes invoices and reimbursements. Reviews and prepares business terms of existing and new contracts governing academic partnerships, sponsored activities, and vendor services.

10% – Essential

Supports the Sr Director of Communications in preparing a variety of publications, speeches, letters, memos, minutes and other applicable forms of communication for distribution to appropriate parties; develops marketing and presentation materials. Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.

20% – Essential

Oversees administrative functions and manages office systems of the center.

Schedules meetings, appointments, maintains calendar, develops and circulates agendas and meeting materials.

Serves as the space planner for the work area, to include interacting with building management and other internal staff on office space matters. Ensures that office equipment is appropriate and functioning. Serves as the liaison with the building manager with respect to office maintenance issues and repairs.

Coordinates reservations of team and conference rooms, as well as meeting and event space outside the school. In collaboration with GWSPH faculty and event staff, plans, organizes and coordinates events, including identifying the target audiences, booking meeting rooms and AV equipment, catering, room set-up and breakdown and ensuring after-hours building access.

Monitors travel and logistics for faculty and staff.

In collaboration with HR staff, initiates personnel actions, prepares relevant HR documents (job descriptions, requests for recruitment, etc.), coordinates onboarding of new staff, participates in interview and selection process, ensures completion of performance reviews.
Serves as a time-keeper. Supervises and transmits payroll.

Develops and oversees implementation of operational protocols and procedures. Implements new solutions and finds efficiencies, revises and establishes new procedures for optimal office management. Coordinates and successfully executes projects; works on special assignments.
Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

50% – Essential

Pre-award: Provide assistance to principal investigators to submit federal and foundation grants. Assemble budgets and budget justifications; update and collate bio sketches; ensure compliance with funders’ requirements.

Post-award: Oversee expenditures of projects, ensure compliance on expenditures, execute invoices; participate in project close-outs.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training, and experience.

If interested, please apply HERE.

MSPM IN THE KNOW: SEPTEMBER 11, 2018

Top 3 for 11 September 2018:   

1- Interested in participating in a short-term study away program over the winter or spring breaks? Attend the Short-term Study Away Information Session on 11 September to learn more about G&EE’s Winter Break and Spring Break 2019 program offerings, hear from faculty who will be leading the programs, and meet students who have previously participated in these programs. Event details are as follows:  

Short-term Study Away Info Session
Tuesday, 11 September
6:00 – 7:00pm
Duques 151
Reception to follow

 

Go to the G&EE website to learn more about the exciting short-term programs running this winter break and spring break and to access the online application. Applications are due by Friday, September 21, 2018 at 11:59pm EST.

 

2- Career Mentoring Fellowship Opportunity with naisA. This year, naisA  is hosting another career fair event on Wednesday,  26 September from 6pm to 9pm downtown Washington DC. Event is sponsored by Fortune 500 companies such as UBS, CBRE, Cardinal Health and Wells Fargo. Career mentoring topics are below:  

·       Pursuing a Career in Media/Communications: Audrey Siek, Line Producer & Digital Reporter, CGTN

·       Developing Your Leadership Potential: David Kim, VP – Government Affairs, Hyundai Motor

·       Careers in Blockchain and Artificial Intelligence: David Nguyen, CEO, United Solutions

·       Challenges Minorities Face in the Corporate World: Husein Sharaf, President & CTO, Metrolink Networks

·       Venture Capital and Private Equity: Jeffrey Houle, Partner, DLA Piper

·       Careers in Sports and Technology: Jimmy Lynn, Co-founder & VP, Kiswe Mobile

·       My Journey as an Immigrant Entrepreneur: John Lin, President, CapStar Realty

·       Lifting Up the NextGen Women Leaders: Joy Park, VP – Outsourcing Strategy & Support, Comcast

·       Advice for Young Attorneys in Government and Private Practice: Ken Lench Esq., Partner, Kirkland & Ellis

·       Career Strategies for Women: Laura Beldin, Senior VP, US Trust

·       Pursuing a Career in NIH/NCI: Naoko Takabe, Senior Investigator, NIH/NC

·       Career in Journalism: Paul Abergo, Bureau Chief, Bloomberg BNA

·       Ins and Outs of Think Tanks: Sara Yang, Senior Policy Officer, World Bank

·       Careers in Private Banking: Stephen Park, Senior VP, UBS

·       High Tech Careers in Government (DoD & NASA): Ted Bujewski, Director, Department of Defense

·       Advice on IT Startups: Tim Hwang, CEO, FiscalNote    

·       Becoming a Successful IT Entrepreneur: Vincent Wong, CEO, mHelpDesk

 

For GWU MSPM students, once again, the registration fee of $50 will be waived. Please use the promo code PF100The code expires on Wednesday, 12 September at 11pm, so please sign up as soon as possible as sponsored tickets are very limited. Tickets can be claimed at our EventBrite registration site here.

 

3- International Project Management Workshop by College of Performance Management to be held at GW Campus from 13-15, November 2018 at the Marvin Center. The GW MSPM is supporting the College of Performance Management in its endeavor to bring the International Project Management Workshop to an excellent venue, right here at the GWU campus, in the heart of Washington, DC. IPM Workshop provides unparalleled access to the world’s experts on Earned Value Management, Agile and EVM, and a range of Project Performance Management Techniques. Students and alumni are encouraged to join the workshop for outstanding training, professional development and exploration of hot topics with practitioners and world leaders in performance management. See registration information here.

 

MSPM IN THE KNOW: September 4, 2018

Top 3 for 4 September 2018:

 

1- Academic Advising. Agnes Socrates has been serving as Interim Administrative Director for Master of Accountancy program along with three other Program Managers since June 2018 and will be doing so through December 2018. While she’s fulfilling her duties between two programs, students are encouraged to plan ahead. For any anticipated needs, please schedule an advisement appointment with her via www.meetme.so/gwmspm.

  

2- Fall 2018 registration. The last day to add a course via GWeb is on Sunday, 9 September at 10pm. Last day to drop a course via GWeb is Sunday, 23 September at 10pm. Dropping from courses after the first day of the semester will incur charges on your student account. Students must review withdrawals and refund information via the registrar’s website prior to dropping courses. Policy Exception may be allowed for any extenuating circumstances justifying the need to drop from a course. Review process via this link. Consult your academic advisor if needed.

 

3- Free Registrations to 2018 PM Symposium. We are pleased to offer two free registrations to the PM Symposium hosted by the PMI Washington DC Chapter (regularly $260). Current students are eligible to take advantage of this opportunity. The PM Symposium provides a forum focused on developing project managers of all skill levels through professional development opportunities (7 PDUs will be available throughout the day). The symposium is also an opportunity for companies to meet project managers seeking career transition and matching interests, skills, and experience to their needs. If interested email aesocrates@gwu.edu with your name, GWID and a two-paragraph essay for why you should receive free registration no later than 12 September.

 

Event Date: Friday, 28 September 2018 – 8:00am – 5:00pm

Event Location: Sheraton Tysons Hotel

8661 Leesburg Pike

Vienna, Virginia 22182

See map: Google Maps